Why is employee scheduling so important?

By Kashuf Shahid, Oct 16, 2020


Managers are said to spend hours on employee scheduling. A survey of US business owners showed that half of the employers spend at least two hours building schedules for their employees. Employee scheduling functions to create an order for the workforce so everybody knows when to work. If done manually, it’s a task that requires a lot of effort. So, why is it so important?

Efficient shift management

Most employees work on a 9 to 5 shift and further still are choosing their work hours to accommodate the time they can work best. With a set schedule, it becomes easier for employers to maintain a work-life balance as they are aware of when to work and can organize other tasks accordingly. With more control on how to go about their day and freedom to pick their schedule, employees tend to be more satisfied, consequently being more productive. Without proper schedules, workers will have no way to know which shift to come in, especially for businesses that run 24/7 leading to chaos and mismanagement.

Employee attendance management

Managing employee attendance is necessary for every business. That’s because absenteeism can damage morale. If habitually late or absent workers are not called out on their irresponsible behavior, it would be unfair to the employees who come in for work every day on time. Sometimes, because of a few employees not doing their part, the whole organization fails to meet its goals and deadlines. Unfortunately, addressing employee attendance is usually problematic. This is where employee schedules come in. With proper schedules set in place and clock in/clock outs recorded, managers can track whoever is coming in late or missing work and take appropriate action.

Leave Management

Leave management is important in order to properly allocate leaves to your employees due to sickness, vacation, or emergency purposes. If done properly, it increases employee satisfaction, enhances transparency, and stops excessive absenteeism. With proper schedules, allowing leaves becomes easier as managers can analyze schedule reports to decide accordingly and ensure that all employees are treated equally and fairly regarding the matter.

Management of over-time hours

During pressure situations where there is work overload, employees may have to work overtime. Proper scheduling enables employers to allocate overtime hours to employees. With a clear track record of all overtime done by the workers, it makes it easier to determine monthly salary. Hence, increasing efficiency in operations.

Why Employee Scheduling software is the key to productivity?

Unfortunately, manual employee scheduling comes with a lot of drawbacks. It’s tiresome work, consuming many hours and remaining imperfect by the end of the day. Schedulers have to constantly ask for employee availability which they might not get on time. They have to remember countless of schedule requests that may prove difficult to implement. Any mistake or human error in the schedules could cost the organization heavily. In contrast, effective scheduling management software goes a long way in minimizing errors, increasing productivity, managing costs, producing consistent results, and increasing overall employee satisfaction.

Applications like Squadly make assigning tasks and tracking schedules smoother. Employees are able to manage their availability themselves, choose and prioritize tasks, and avoid conflicting shifts. With efficient management, the organization has more chances of operating effectively and producing the desired results



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